Privacy Policy

This Privacy Policy explains how Your Business Resources collects, uses, protects and retains personal information when you use this website, request access to resources, or contact us.

This policy is intended to be clear, practical and protective of the website operator's legitimate business interests while respecting the rights of individuals under applicable UK data protection law.

Last updated: 26 July 2026

1. Who We Are

Your Business Resources is a business resource platform that provides access to professional content including guides, reports, brochures, whitepapers, articles and related materials.

The legal entity operating this website, its registered address and its privacy contact details must be confirmed by the client before final legal sign-off. Until those details are confirmed, references to "we", "us" and "our" mean the operator of the Your Business Resources website.

2. Information We Collect

We may collect the following information when you submit a form or interact with this website:

First name and last name.
Work email address.
Company name.
Job title.
Telephone number, where provided.
The resource you requested and a snapshot of the resource title at the time of request.
Your consent confirmation, source page, submission date and time.
Technical information such as browser user agent, IP-derived security signals and basic server logs.
Any information you choose to include in a contact form or direct enquiry.

We do not intentionally collect special category data through this website.

3. How We Use Information

We use personal information for the following purposes:

To provide access to the resource you requested.
To record and manage resource requests and business enquiries.
To respond to contact form submissions and service-related messages.
To administer, secure, monitor and improve the website.
To prevent misuse, spam, fraud, unauthorised access and security incidents.
To maintain accurate business records and demonstrate compliance where required.
To contact you about the resource or enquiry where it is reasonable and lawful to do so.

We do not sell personal information. We do not silently opt visitors into unrelated marketing lists. If direct marketing is introduced, the wording, lawful basis and opt-out process must be confirmed before use.

4. Lawful Bases

Depending on the context, we may rely on one or more of the following lawful bases:

Consent: where you actively tick a consent box or otherwise agree to a specific use.
Legitimate interests: to provide requested business resources, manage enquiries, protect the website, improve services, maintain records and understand business interest in our content.
Contract or steps before contract: where processing is needed to respond to a request from you or your organisation.
Legal obligation: where we are required to keep or disclose information by law.

Where we rely on legitimate interests, we balance our interests against your rights, freedoms and reasonable expectations. You may object to processing based on legitimate interests as explained below.

5. Sharing Information

We may share personal information only where appropriate and lawful, including with:

Website hosting, database, storage, authentication and technical infrastructure providers.
Professional advisers, insurers, auditors or compliance support providers where required.
Approved internal users or administrators who need access to manage resources and enquiries.
Law enforcement, regulators, courts or public authorities where legally required or justified.
Successors or relevant parties in connection with a business transfer, restructuring or sale.

Service providers must only process information for authorised purposes and are expected to protect it using appropriate security measures.

6. International Transfers

Some technical providers may process or store information outside the United Kingdom. Where this happens, we rely on appropriate safeguards or lawful transfer mechanisms required by applicable data protection law.

7. Retention

We keep personal information only for as long as reasonably necessary for the purposes described in this policy, including resource fulfilment, enquiry handling, security, audit, legal, tax, reporting and dispute-resolution purposes.

The exact retention period must be confirmed by the client. Until then, retention should be reviewed using the following criteria: the nature of the enquiry, the age of the record, whether there is an ongoing relationship, legal or regulatory requirements, security needs, and whether the information is still required for legitimate business purposes.

8. Security

We use technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration and disclosure. These include protected administrator access, server-side validation, private file storage for PDFs, controlled download links and restricted access to lead data.

No website or transmission method can be guaranteed completely secure. You should only submit information you are comfortable providing through an online form.

9. Cookies And Analytics

This website does not intentionally use non-essential analytics or advertising cookies unless they are enabled by the client. If analytics or marketing cookies are added later, this policy and any required cookie notice should be updated before those tools are used.

10. Your Rights

Depending on the circumstances, you may have rights to:

Access the personal information we hold about you.
Ask us to correct inaccurate or incomplete information.
Ask us to delete information in certain circumstances.
Ask us to restrict or object to certain processing.
Withdraw consent where processing is based on consent.
Request portability of information where applicable.
Complain to the UK Information Commissioner's Office.

Your right to object: where we rely on legitimate interests, you may object to that processing. We will consider the request and respond in accordance with applicable law.

11. Contact And Complaints

Privacy contact details must be confirmed by the client before final legal sign-off. Once confirmed, requests about this policy or personal information should be sent to the nominated privacy contact.

You also have the right to complain to the Information Commissioner's Office. Details are available at ico.org.uk/make-a-complaint.

12. Changes To This Policy

We may update this Privacy Policy from time to time. The version published on this page applies from the date shown above. Material changes should be reviewed before publication and, where required, brought to affected individuals' attention.

Client Legal Sign-Off Required

Before this policy is treated as final legal copy, the client should confirm the website operator's legal name, registered address, privacy contact, retention period, marketing position, cookie/analytics position and whether a data protection officer or representative is required.